Club Constitution



Article I. Name  

The name of the group shall be the Harvard Extension Student International Relations Club (HESIRC).


Article II. Purpose  

The HESIRC supports a community of current and future leaders in government and international affairs. The group will seek to create a safe space for all HES students (and eligible Harvard affiliates) to engage in critical thought and dialogue involving issues related to International Relations.


Article III. Membership

1. Membership in this group shall be open to all students in good standing currently enrolled in Harvard Extension School. Membership shall be retained until the student severs relations with the University whether by graduation or otherwise. Membership will be retained during the vacations and recesses of the University.

2. Any member may resign at any time by filing a written resignation form with the Secretary.


Article IV. Officers

1. The officers of the group shall be known as the “Board” and consist of a President, Vice President, Director of Events, Director of Communications, and Director of Global Affairs, and other officers as may be designated by the group.  “Group” is defined as the current Board Members.

2. All officers shall be current degree candidates at the Harvard Extension School.

3. The President shall be the chief executive officer of the group and shall have general supervision and control of its activities and programs.

4. The Vice President shall assist the President and assume their duties when the President is unable to serve.


Article V. Elections 

1. Officers shall be elected each Spring semester by the members of the group. Elections shall be held during the month of May. For the spring semester, the term of office shall start on the first day after winter recess and shall terminate on the last day of the spring exam period. For the fall semester, the term of office shall start on the first day after summer recess and shall terminate on the last day of the fall exam period.  If an officer vacancy opens before elections, then the Board may solicit nominees from members.  If only one member is eligible, then that member assumes the seat with a majority vote from the Board members.  If more than one member is nominated and eligible, then an election shall be held in the final month of the semester.

2. Any qualified member (see IV.2 above) of the group may be nominated for election. Nominations shall be filled in writing with the two-person Election Board (to be appointed by lottery) at least two weeks before the date appointed for elections. All members shall have one vote by secret ballot. Members may vote by written proxy if necessary. The two-person Election Board shall be responsible for informing all members of the election date and candidates.

3. If no nominees or candidates for President, Vice President, or Director of Events are received for election, and the current officeholder will be resigning one of these positions, then the Board may appoint a replacement who is also a degree-holder. A majority of the Board members must approve the appointment of a new officer.


Article VI. Meetings 

1. Meetings of the group shall be held on a regular basis for the purpose of determining policy, activities, programs, and other business. Special meetings of the group may be called by the President, the Vice President, or any five members of the group.

2. The President shall chair all meetings. In the President’s absence, the Vice President shall serve as chair.

3. Notice of regular and special meetings shall be communicated to all members of the group.

4. All members shall have one vote with respect to any resolutions put forward during a meeting. Members may vote by written proxy if necessary.




Article VII. Amendments 

1. This constitution may be amended by a two-thirds majority of all votes cast by members in good standing, defined as having attended either a majority of club meetings during the semester, or at least two events in the current semester.

2. Any three members of the Group may propose an amendment. Proposals shall be filed in writing with the President or Vice President prior to a meeting, so that the group may debate the proposal. Amendments may be voted on at regular or special meetings.